the Good Grant Practice Virtual Academy (GGP-VA), led by the African Population and Health Research Center (APHRC) and supported by the Bill & Melinda Gates Foundation. Photo by AI
Nonprofits, civil society groups, and research institutions across Africa have a key opportunity this week to strengthen their financial accountability practices through a free, expert-led webinar focused on grant record-keeping.
The session, titled “Effective Financial Record-Keeping for Grant Accountability,” will take place on Wednesday, July 23, 2025, at 4:00 PM EAT.
It is organized by the Good Grant Practice Virtual Academy (GGP-VA), led by the African Population and Health Research Center (APHRC) and supported by the Bill & Melinda Gates Foundation.
The 90-minute session is open to all nonprofit professionals and will cover practical systems for managing grant funds responsibly and transparently.
What is the Good Grant Practice Virtual Academy?
The Good Grant Practice Virtual Academy (GGP-VA) is a learning and support platform dedicated to improving grant governance across African institutions.
It promotes practical, scalable approaches that help organizations maintain transparency, comply with donor requirements, and build long-term sustainability.
Led by APHRC, GGP-VA was established to respond to common capacity gaps that undermine the effectiveness and credibility of well-meaning organizations, particularly when it comes to financial accountability and reporting.
Through webinars, toolkits, training resources, and peer learning, GGP-VA helps institutions shift from reactive compliance to proactive, internalized good grant practice.
What Makes Financial Record-Keeping So Important?
Financial record-keeping is often viewed as a back-office function, but in reality, it is central to the success and survival of any nonprofit organization. Without a clear audit trail:
- Projects risk funding interruptions or non-renewal
- Donors may lose confidence and withdraw support
- Organizations may fail audits or be forced to return funds
- Staff may struggle to track budget vs. actual expenditures
The upcoming webinar makes a strong case for treating record-keeping as a core accountability practice, not just an administrative task.
Why Attend?
With funders and regulators increasingly emphasizing transparency, the ability to maintain accurate, audit-ready financial records has become non-negotiable for nonprofits.
This webinar is designed to help organizations of all sizes meet those demands through simple, applicable tools and workflows.
Attendees will learn:
- How to set up digital or paper-based filing systems
- How to use consistent accounting codes across projects
- Best practices for designing a chart of accounts
- How to streamline bookkeeping workflows
- When and how to use financial software or spreadsheets
- What constitutes a proper audit trail and why it matters
The session will focus on day-to-day grant management—not high-level theory—making it especially valuable for community-based organizations, NGOs with limited finance staff, and institutions managing multiple funding streams.
Who Should Join?
This webinar is tailored for:
- Program managers and project coordinators who oversee grant activities
- Finance officers, accountants, and grant administrators are responsible for donor reporting
- Executive directors or operations leads looking to institutionalize compliance
- Academic or research institutions managing complex or multi-year grants
Whether you’re new to grant compliance or want to refresh your existing knowledge, the session provides a solid grounding in the systems and habits that underpin financial integrity.
How to Register
Participation is free, but advance registration is required. Interested individuals can register here: https://us02web.zoom.us/…/
Upon registration, attendees will receive access details via email.
The session will be hosted online, making it accessible to participants across the continent and beyond.
A Step Toward Sustainable Funding
For many nonprofits, especially grassroots or youth-led organizations, strong financial systems can be the difference between short-term projects and long-term impact.
Donors are no longer just funding outcomes they are investing in how those outcomes are achieved.
This webinar equips nonprofits with the tools to not only remain compliant but also to build trust and credibility with funders.
It is part of a broader movement toward institutionalizing transparency, where sound financial management is not just a donor expectation, but an organizational value.
